Make a backup copy before organizing the files.
Organizing the files compresses the nimet.idx file. At the beginning of the organization, Sukujutut copies the original nimet.idx file as nimet.old, and the suku.idx file as suku.old.
If you clear a person’s card, all the person’s entries are deleted. The surname in an cleared card is changed to “Free” to make it easier to find all empty cards later. The entries of a person whose card you are going to clear may not contain connections to other persons. A cleared card is automatically used when adding a new child.
You can store names of frequently used municipalities in the register file kunnat.idx, from which they can be read to a person’s card as necessary. The register can contain up to 100 names.
You can store names of frequently used occupations in the register file ammatit.idx, from which they can be read to a person’s card as necessary. The register can contain up to 100 names.
The first command in the Utility programs removes superfluous zeros from the beginning of dates of birth, death and marriage. You can also use this command to remove dates beginning with 0.0. and 00.00, keeping only the year. If you swap information with another genealogist, both persons may not want to use the zeros in the dates.
The second command adds zeros to the dates mentioned above. Possible errors in the order of the dates are corrected by organizing the data in alphabetical order and by the dates of birth and death. Sudden power failures or damage to the computer may cause errors in the data.
The Move patronyms from Given name field to Patronym field command changes the abbreviated patronyms in a person’s given name to the correct form, for instance, Johns. to Johnson. At the same time, these Patronyms are moved to their own field after the given name. In Sukujutut, you can mark the given name by adding an asterisk (*) or an underscore (_) after the name.
The Update free command adds all cleared or removed cards containing ”Free” in the surname field to the list of free cards. You can run this command when necessary, if the free cards do not seem to disappear. Sukujutut uses these free cards when adding a new child to a family with the New button.
The last commands in the Utility programs manage occupations. They either change the initial letter in a occupation to an uppercase or lowercase character. The first letter is not changed to a lowercase character if the second letter is an uppercase character. This is the case in many abbreviations, such as MA.
The Abbreviations command enables you to browse abbreviations of titles and occupations, collected by Mr Olli Leskelä, abbreviations of the states of the United States, and miscellaneous abbreviations collected by Mr Väinö Sointula (most are in Swedish).