3 INPUT OF FAMILY INFORMATION
The
order of saving persons and the person numbers has no significance. You can start
entering the information starting from the present time towards the past time
or vice versa. When you start Sukujutut for the first
time, the first person card opens on the screen, ready to be completed. You
enter information to the person cards and combine the cards into family cards.
You save the basic information about a person: given name, surname, date and
place of birth, date and place of death, occupation and additional notes (like
addresses, biography and sources). You can save several pages of text in the
biographical information in the person notes. You move to the next field or
button by pressing [Tab] or clicking.
In addition to this, pressing [Enter] takes
you through the input fields in the Central
window following the most common order of entering information. The
information is saved when you press [Tab]
or [Enter]. You do not need to save
the information with a separate command. Names of municipalities and
occupations can be found using the Utility programs, or you can type them
directly into the input fields.
In
the Central window you can use the Options menu to define, for instance,
whether the children’s surnames are displayed in the list of children in the
Central window. By default, the surnames, patronyms
and other names of children and grandchildren are displayed, but, if necessary,
you can hide them by clicking. Use the original surname for each person, which
is normally the same as the father’s surname in the family. You can then use
the Other name field to store later surnames, like
names acquired by marriages. The index in a family book can be arranged both by
the surnames and other names.
The
Central window shows a + sign in front of the children’s and grandchildren’s
names if they have children, that is, if these children continue the family. If
a - sign is shown in front of the name, the child has a spouse but no children.
This makes it faster to browse the information of the family.
A
new person is added by clicking the New button. This
is not needed very often, because persons are normally added by adding spouses,
children or parents. You can create empty cards for unknown persons, like
fathers of illegitimate children. If the date of a divorce is not known, you
can substitute a ? or x
character for the date. This prints out as the text ”divorced”
in a family book.
To
get a word underlined in a printed family book, type a * or a _ character after
the word. The character itself is not printed out. This way you can emphasize the
given name or a desired surname, or an important fact in the biographical
notes.
The
Other name field can be used to save
other surnames for a person if you use the Surname
field for the original surname of a person. The other name is separated with a comma
in a number of windows and in the family book. The index of persons can also be
printed according to the other name. In addition to this, you can use an
additional option to print out the other name before the surname, and add f.
(former) between them. This option is used in official printouts, for instance,
in the church registry offices in
One of the additional options in the
Options menu in the Central window enables you to show the
remarks regarding the date of birth. Similarly, you can have this field printed
out to a family book. You can also select the Social security number from this menu, which shows the social
security number field after the date of birth. Selecting the 5 last municipalities automatically
check box opens a small additional window in the place of birth, death and
marriage fields. You can then select the correct place from this additional
window by clicking the number in front of the municipality. It is faster to
enter the information when you can select the municipality from a list instead
of typing out the name of the municipality.
The
Central window screen also contains
the Source button that is used to
copy the source last typed in the Additional info window for the main person.
Using this button speeds up entering the information when you do not need to
add anything else in the Additional info
window. It is useful to store the sources, because they will help you remember
from where you got the information of a person. The Options window also contains the Show source check box. Type the source to be shown in the text box
under the option. Sukujutut adds the source for all
new persons. The Source button will
change to AUTOM. source.
The defined source is valid until the option is deselected or Sukujutut is closed.
The
times of starting and closing Sukujutut are
automatically recorded into the Diary.
You can also add your own information to the Diary.
Clicking
the Family notes button opens a
window, common for the spouses (family). You can type family-specific
information in the window. For instance, you can type something like: “The
family moved to Lapua in 1991”. Pressing [+] in the Family notes prints out the text ”Place of residence”.
You
can enter more details and sources to almost every field. Press [F12] in a field to open a new window,
in which you can type the information. The same Remarks and sources window opens when you click the Remarks button in the Central window or select the Show menu.
The
shortcuts are fast to use, and when you learn to use them, you hardly need to
use the mouse. You can copy the place of birth, death and marriage entered last
by pressing [+]. When adding a new
spouse and a new child, you can press [+]
in the Surname field to copy the
surname of the previous person for the new person.
Sukujutut provides you with versatile and easy ways of
creating families. Very often, you first connect the main person with spouses
and then add the common children of the spouses under them. The first spouse
should be added first. When the spouse has been connected, you can enter the
date and place of the marriage. After this, connect the children of the
spouses, beginning from the oldest child. If necessary, you can change the
order of the spouses and children with the Change
button. One person can have a maximum of 10 spouses and 30 children. By adding
persons, you create families on the screen. A child must always have parents,
but if one of the parents is unknown, you leave the given name and surname of
this person empty.
You
connect families directly by clicking the New
and Connect buttons that you find
next to the spouse or children. The New
button is used for a person whose information has not been entered in the
computer. If the person’s information has been entered, you use the Connect button by first selecting the
person from the Search window and
then clicking the Connect child or Connect spouse button in the lower right
corner of the window.
Son
and Daughter buttons are used to add new children for a couple. By default, the
father’s surname is automatically filled in unless you have made changes in the
Options menu. The dates of birth and
death are compared with those of persons added earlier. If persons with the
same dates of birth or death are found, the names of these persons are shown.
If the same person is found, Sukujutut prompts you to
state whether the person is the same or a different one. If it is the same
person, the information of this person is displayed on screen. You can move
between fields with [Enter] and
select the sex of a person with, for instance, the arro
You
can make one of the members of a family the main person in the Central window. For
example, the father, mother, grandparents, spouse or one of the children.
The easiest way to make the selection is to click the item. Double-click
children. The main person can also be changed by clicking the < (previous)
or the > (next) button. Clicking Search
takes you to the Search window that
contains versatile search tools. The person number can also be used to change
the main person by typing a number and clicking Find.
Parents
are added for a person with the Father
or Mother button.
Adding parents is easy in the Add parents window, and Sukujutut
connects the information automatically. Enter at least the given names of the
father and mother. The Surname and Other name are optional. Sukujutut verifies the dates of birth and death, and
notifies you if persons with the same dates are found. If the same person is
found, click OK. In this case, the
information of the person is displayed on screen, and no new person is added,
instead the information entered earlier is used. To use the same surname for
the father and the main person (the child) use one of the options in the Options menu.
If
the order of the children or spouses is chronologically incorrect, select the
person that must be moved with the mouse and click Change or right-click. Sukujutut will
request for a new number for the person and changes the order. The Show button is used to display the
information of the selected child or the active spouse. You can also do this by
clicking the name of the spouse or double-clicking the name of the child. If
the main person has had several spouses, you can change them by clicking. The
children of the main person are shown in the list of children. The number of
children is shown in a certain format: for instance, 4/12 indicates that there
are 4 children from the currently displayed marriage, and the total number of
the children is 12. The number of marriages or common-law marriages of the main
person and the spouse are shown next to the spouse. The children of the
selected child are displayed next to the list of children. You can also make
one the main person’s grandchildren the main person by double-clicking.
The
Undo button can be used to break
erroneous connections of a person to spouses or children. There is a separate
button for both cases. The name of the person must be selected before undoing
connections. You can also disconnect the parents of the main person, if
necessary.
You
cannot remove person cards, but you can clear the entries in a card, such as
children, spouses, names, etc. A cleared card can then be taken into use for a
new person. The cleared cards are automatically used by Sukujutut
when adding new person. Before clearing a card, undo any child and spouse
connections. Sukujutut automatically suggests
clearing the card when you undo a connection if the person does not have family
relations. The Misc. menu also
contains the Clear entries of person
command that makes it easy to clear the information. When clearing the entries
of a person, Sukujutut changes the surname to ”free”. Free cards disappear as soon as you add new
children.
The
dates of birth and death are used to check whether there are other persons with
the same dates. If there are, you are notified about it. If the date of birth,
death or marriage is incomplete or incorrect, an error message about an ”incomplete date” is issued. If the person’s
date of birth and death conflict, a notification is displayed. A
notification is also issued about a person that is over 100 years old. The
dates are also compared with the mother’s date of birth. The allowed ages for
the mother and father are verified on the basis of the data in the Parameters
dialog box. They can be changed, for instance, you can slightly decrease the
lower limit for the mother’s age and increase the father’s higher age limit.
These same age ranges are used for creating a problem report. An error message
is issued if the dates of death and marriage conflict. A child’s date of birth
is compared with the date of death of the parents and an error message is
displayed, if necessary. Connections to the person him/herself are prevented when
connecting a spouse to the person. When connecting a child, Sukujutut
checks that the child is not one of the parents. If you try to connect the same
spouse to a person several times, you are notified. Several connections of the
same child to a family are prevented. Spouses may not have the same father or
mother. Sukujutut does not allow changing the sex of
the father or mother of a family. If you notice a mistake in the entries
concerning the sex of the parents, first undo the connection of the children,
change the sex, and then re-connect the children to the family.
In
the Central window, you can
double-check a person’s date of birth by pressing [F9] or selecting the Compare
with main person’s date of birth command in the Show menu.
Patronyms can be shown or hidden in the list of children
in the Central window, depending on
the settings in the Options menu. The
ages of persons are shown in the Central
window in years and months.
The
ages of persons are shown in the Central
window in years and months.
The
Add spouse dialog box contains the Unknown
button that creates an empty card. You can create empty cards for unknown
persons, like fathers of illegitimate children
In
the Additional info dialog box, you can enter the address and telephone number
of a person, plus some information about hobbies and biographical information.
In addition to this, you can add the godparents, confirmation, burial, cause of
death and age at death, moves, the genealogist’s own notes, sources, ID of the
family society, membership type and block code. Very often, godparents have
been close family friends, possibly members of the family, so information about
them is valuable. When printing out a family book, you can select which
additional information is printed. The block codes prevent the appearance of
this information in the family book. There are two block codes; the first
blocks the person notes from the family book, the second blocks the cause of
death. Blocking the printout of the person notes also affects the Family form.
The dialog box also shows the date when the changes were last made to the
information. To move from the Person notes field, press [TAB] or click in the
next field (do not press [Enter]). You can paste text from the Windows
Clipboard to the fields. The information can be copied to the Clipboard from a
word processing application, for instance. You paste the text using the commands
in the Edit menu. To add the text “Place of residence” in the
person notes, press [+].
If
you have added information in the Additional info dialog box, three dots appear
in the Additional info button in the Central window. If biographical
information has been added, the beginning of this entry is shown in the Central
window next to the Additional info button.
The
Membership type entry indicates whether the person is a life member, regular
member, honorary member, and so on. The field can be used to define a print
range when printing out addresses.
You
can also add field-specific notes and sources in the Additional info dialog box
by pressing [F12].
Some
fields, like the Person notes, have a + button that enables you to scroll
longer text.